Church Event Planning Starts HERE

WHERE should I START?

Many times, when planning events – or getting handed an event to plan – there a few details already established. Often it is the date. Sometimes the place and type of event. “We want you to plan ______, for ________day. Make sure you include__________ . “

BUT other times you will get, “It would be great, if we could hold ______ for _____ (person or group)”.

Start with the basic questions: who, what, when, where, why and how – and build your to do list from there. Here are a few to help you get thinking:

WHO

• Is invited/Are your Guests : This determines most of the major details for the rest of the questions.

• Can help: This determines your planning team AND volunteers needed to find.

• Will be the Entertainment – Does this event need any speaker/music/comic/etc.?

• Will be the ONE Contact person for questions, reservations, or volunteers? - psst it is Usually You! Please ONLY one set of info should be put out (1 phone #, 1 email) on EVERYTHING!

WHAT

• Kind of event: This determines what location to hold your event (if not already established). Also determines invitees and/or entertainment and/or food.

WHEN

• IF not already established, need date(s) and time(s). Also need the length of the event – this helps people know what kind of commitment you are asking for.

• IF outdoor event – a rain-date may be needed or alternate location.

WHERE

• Is this to be held (“location, location, location” – VERY important)? Do you need to Include directions or an address so GPS can be used (if inviting anyone from outside your congregation).

WHY

• Is this event being held (OR why, should someone attend)? This determines your audience for building your announcements/flyers.

• Don’t skip this question… Why is the reasons behind holding the event or why someone should even consider attending!

HOW

• Do I register

• Find volunteers

• Get more information

There will be MANY, MANY more questions to come! MOST of what an event planner is responsible for is answering questions and considering “what-if’s” (plan A, B, C etc.).

For many more questions that you will need to answer, please check out First Class Events (Our Book) OR stay tuned into this blog AND click one of the tags below!

PLEASE! ONLY ONE contact per event – ALWAYS put the same information on every piece of event advertisement - 1 phone#, 1 Email, 1 social contact! One of my biggest pet-peeves is having questions about an event I am interested in – and having NO way to get the answers. [I usually do not attend events, where I cannot get questions answered!] Enough said.

Next time we will look more into Entertainment Options!

For more Info about Seedspreaders Ministry OR Kari MacC. Click Here